BUSINESS OFFICE SPECIALIST (Full-time)

Royal Palm Academy - Naples, FL

Compensation - $26-30/hour depending on qualifications 

Royal Palm Academy is a joyful, vibrant, independent, and family-oriented Catholic PK-8 school located in beautiful Naples, Florida. Royal Palm Academy has an opening for a full-time Business Office Specialist.  Applications are being accepted immediately, and interviews will be scheduled for competitive candidates on a rolling basis until the position is filled.

POSITION SUMMARY:

We are seeking a detail-oriented and reliable Business Office Specialist to join our finance team. This role is critical to the smooth operation of our business office, balancing technical financial tasks with front-facing customer service.  The ideal candidate is comfortable handling Accounts Payable and check processing while serving as a helpful point of contact for families regarding tuition, scholarships and account inquiries.

PREFERRED QUALIFICATIONS:

• Relevant work experience in a private school, non-profit, or business accounting function.
• An undergraduate degree in accounting or a related field.
• Prior experience in the role of Bookkeeper or Accountant is highly favorable but not a hiring pre-requisite.

SPECIFIC RESPONSIBILITIES:

Accounts Payable and Financial Processing:  

• Manage the full-cycle accounts payable process, including coding invoices, verifying approvals, and data entry into the accounting system.
• Prepare and process weekly check runs and electronic payments ensuring accuracy and timeliness.
• Reconcile vendor and credit card statements and resolve billing discrepancies.
• Maintain organized financial files and assist with month-end closing procedures.

Accounts Receivable, Tuition and Scholarship Management:

• Input and maintain accurate data regarding tuition billing, state scholarship awards and school financial aid.
• Assist in reconciling scholarship accounts against the general ledger.
• Assist Parents with billing questions.

Customer Service & Administration:

• Serve as the primary point of contact with the Business Office via phone, email, and walk-ins. 
• Handle supply ordering for the school. Perform general clerical duties including filing, mailing, and ordering office supplies.

ESSENTIAL SKILLS, DUTIES, AND RESPONSIBILTIES INCLUDE:

• Must display an enthusiastic support of our school mission: "Royal Palm Academy partners with families to provide an education of rich academics with Catholic formation. We teach the mind, educate the heart, and form the character of tomorrow's leaders."
• Provide excellent customer service to our parents, teachers, and staff.
• Proficient with technology, accounting systems including QuickBooks, Microsoft Office and student information systems.
• Professional written and verbal communication skills.
• Reliable, flexible, organized, hard-working, patient, detail oriented.

POSITION DETAILS:

• Full time, on-site, 12-month administrative staff position.
• 40 hours per week (typically 7:30 – 4:00 daily).
• Starting at $26-30/hour with increases based on performance and expanded responsibilities.
• Reports to Chief Financial and Operating Officer through the Finance Director.

TO APPLY: 

• Please submit a Resume/CV in Adobe PDF format to Dennis Frodsham, CFO/COO at dfrodsham@royalpalmacademy.org.
• To receive full consideration, applicants should include a brief introduction, email, or cover letter that explains what interests you about Royal Palm Academy and the prospect of joining a small entrepreneurial Business Office team.
• As part of our application process, selected candidates will be asked to complete a short, online, 12-minute pre-screening cognitive assessment.