Job Title: Development Administrative Coordinator

FLSA Status: Non-Exempt, Full Time

Immediate Supervisor: Chief Development Officer                                                                                      

Employees Supervised: No

Job Summary: 

The job is meant to provide administrative support for the Development & Communications Team by coordinating annual & capital development projects. It's based in Naples and stationed at the front desk to ensure that there is a welcoming face for donors and neighbors who visit the Naples Food Bank while performing administrative responsibilities.

Duties and Responsibilities:                    

• Greeting visitors and directing them to appropriate personnel and areas of the food bank
• Back up for answering phone calls, taking messages, and directing inquiries to appropriate parties
• Drafting emails, letters, thank you letters, and other documents as needed
• Scheduling events and appointments
• Filing, organizing, and retrieving documents electronically and physically
• Creating agendas, preparing materials, and taking minutes
• Maintaining office supplies, managing inventory, and ordering replacements
• Assisting with project management tasks such as tracking deadlines, special mailings, thank you letters, and coordinating team efforts
• Process donations in donor database, research prospects and generate reports
• All other duties as assigned

Qualifications:

General

• Honesty, integrity and commitment to fighting hunger in Southwest Florida
• Ability to relate effectively with other staff, volunteers, agency representatives and the general public
• Must have a clear understanding of and ability to articulate the mission of the HCFB
• Ability to complete work in an accurate, effective and timely manner
• Ability to perform physical labor as necessary to assist in achieving HCFB Mission

Specific to Position

• High School Graduate
• 2 years minimum of administrative experience required
• Excellent communication skills, both verbal and written
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Donor database experience a plus
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Confidentiality and discretion when handling sensitive information

Working Conditions:

The selected candidate will work in a standard stationary office environment with a well-lit and ventilated workspace. However, the job may require occasional interaction with other departments within the company.  The individual will work primarily during regular business hours, but some situations might necessitate working outside of normal hours for special events.             

Application Process

Applicants can apply through Indeed. 

https://www.indeed.com/cmp/Harry-Chapin-Food-Bank-1/jobs#cmp-skip-header-desktop