Essential Duties and Responsibilities

Human Resource Administration

• Participates in store meetings and events outside of regular work hours
• Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
• Counsels, orientates, and trains managers and supervisors on the interpretation and administration of Human Resources policies
• Assists in managing employee relations issues. Assists with associate counseling, discipline, and grievance handling
• Oversees maintenance of and serves as subject matter expert of human resource information system (HRIS) 
• Complies with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA); Overseas development and maintenance of records and logs for all
• Oversees maintenance of historical human resource records by designing a filing and retrieval system; keeping past and current records
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Oversees and assists in the development, implementation, and training of associates
• Oversees maintenance of associate and company records and files
• Performs other incidental and related duties as required and assigned

Recruitment and Onboarding

• Partners with Talent Acquisition Specialist (TAS) to identify needs, job specifications, and qualifications necessary to fill positions
• Assist in creation of recruitment advertising and online postings. Sources candidates through online social networking and job boards, community involvement, professional networking, local media resources, employee referrals, agency referrals and other sources as needed
• Oversees and manages process of potential candidate assessment for fit within the position identified, including skills, education, experience and competency and culture alignment
• Assist TAS in conducting screening interviews by evaluating employment factors such as job experience, education, training, skills, knowledge and abilities and other data relevant to the selection process. Partners with hiring managers to further evaluate candidates after on-site interviews. Ensures candidates meet minimum job requirements
• Oversees and manages the onboarding process including new hire orientation, onboarding programs, etc. 

Benefits Administration

• Partners with HR Team to conduct annual open enrollment and monthly benefits enrollment
• Audits and manages benefits invoice reconciliation process 

Payroll Administration

• Works with HRG and managers to ensure accuracy and completeness of associate time records
• Serves as backup for processing bi-weekly payroll including time worked, leave and garnishments
• Assist HRG in updating payroll records by entering changes in exemptions, insurance coverage, direct deposits, savings deductions, job title and department/division transfers and more
• Oversees and manages the preparation of monthly, quarterly and year-end reports (gross earnings, taxes, hours worked, vacation accrual, deductions, nontaxable wages, etc.)
• Manages payroll tax related information and reviews generated reports for accuracy
• Ensures payroll liabilities are accurate and ensure payroll provider pays timely; address and resolve any discrepancies
• Manages resolution of escalated payroll discrepancies with managers and accounting staff
• Serves as back up in responding to managers and associate questions regarding timekeeping and payroll as appropriate
• Ensures companies compliance on payroll policies and procedures, federal and state statutes pertaining to FLSA, wage and hour laws, deferral programs, tax status, and wage reduction programs are followed; reporting needed changes

Required Knowledge, Skills and Abilities

• Ability to communicate clearly and concisely in both written and verbal formats including interviewing skills; work independently as well as part of a team and be organized and be a self-starter
• Maintain the highest degree of confidentiality, and above average time management and prioritization
• Ability to consistently exercise independent judgment and discretion in matters of significance
• Experience with Human Resource Information Systems (HRIS); payroll systems.
• Proficiency and accuracy in the use of Microsoft Office software applications (e.g., Word, Excel, etc.) as well as Google Suite applications (Docs, Sheets, etc.)

Education and Experience

• Bachelor’s degree in Human Resources or related field and a minimum of 6 years of progressive responsibility and directly related experience required
• SHRM or HRCI Human Resources Certification preferred

Physical Demands 

• Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight up to 30 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and effectively verbally communicate to exchange information.

Other Qualifications

• Possession of a valid State of Florida Driver License with a clean driving record in accordance with the company’s insurance carrier’s standards
• Travel and work from all store locations multiple times per year required
• May require evening and weekend work in order to set up or participate in company events; and, out of town/overnight travel for industry events (e.g. trade shows) and/or professional development conferences and seminars 4-5 times per year