WORK OBJECTIVE: 

Manage the strategies, programs, and activities of overall procurement, central stores, and surplus property functions of the City. Maintains all vendor and contractual relationships to ensure the continuous supply of quality products and services at an optimal cost. Minimizes and mitigates risk to the City by coordinating and communicating activities involved in the renewal of property, liability, and casualty insurance and the related legal protection of the City resulting from any allegations. Coordinates all efforts to implement any assessments passed by the City Council.  Work is performed independently under limited supervision with moderate latitude in the use of initiative and independent judgment. Position typically requires processing and interpreting of more complex, less clearly-defined issues. 

Purchasing & Risk Manager | Job Details tab | Career Pages

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Manages the preparation and issuance of invitations to bid; receives, reviews, and determines compliance with bid requirements; analyzes bid submittals to determine award
• Ensures compliance with local, state and federal purchasing policies, procedures and regulations governing public purchasing and competitive bidding
• Prepares bid award memos for City Council and the City Manager; reviews contracts to ensure compliance with insurance and indemnity provisions
• Issues, reviews, approves and/or denies purchase order requisitions; approves all outgoing invoices; monitors and approves credit card purchases
• Administers property and general liability claims, from intake through investigation and settlement or trial
• Files applications for and renewal of insurance policies; makes decisions on coverage
• Accepts and renews new vendor applications; maintains vendor files
• Provides training and instruction to personnel regarding the City’s financial software system and purchasing and risk management policies and procedures; develops, implements, revises, and interprets the City’s purchasing policies and procedures
• Assists managers and employees regarding risk management programs and loss prevention; provides recommendations and coordination concerning contractual provisions, terms, and conditions
• Prepares and maintains capital and operating budgets for the City Hall building; schedules and oversees repairs, preventative maintenance and improvements; prepares and oversees the budget for maintenance of pool/shared vehicles used by City Hall employees
• Manages the City fuel card system; prepares monthly reports; monitors mileage and other fleet information; maintains the City-wide fleet titles and other records; disposes of obsolete property
• Oversees budgets and payment of claims for the self-insurance fund; analyzes claim data; prepares financial reports; assists in self-insurance audits and reporting
• Assists in development of the Finance Department’s emergency preparedness and management plan
• Attends various trainings in emergency management

Supervision:

• None

MINIMUM QUALIFICATIONS:

Bachelor's degree in business administration, public administration, finance, purchasing or related field; supplemented by two or more years’ experience in governmental purchasing; or an equivalent combination of education, certification, training, and/or experience. May be required to have or obtain formal industry certification(s) based on area of assignment.